When is the Proper Time to Send Out Wedding Invitations

We understand the anticipation that comes with sending out wedding invitations! It's a pivotal moment in your planning journey, formally inviting your loved ones to share your special day. But when exactly is the "right" time to mail those precious envelopes? Let's take a look at the etiquette and practicalities of wedding invitation timing.

General Guidelines for Sending Invitations

Traditionally, wedding invitations are supposed to be sent out six to eight weeks before the wedding date. This gives your guests ample time to clear their schedules, make travel arrangements if needed, and of course, respond to your invitation.

Importance of Save-the-Dates

Before we get into the specifics of invitation timing, let’s talk about save-the-dates. Save the date cards typically serve as a preliminary announcement, giving your guests a heads-up about your wedding date well in advance - usually around six to eight months before the big day. However, if you’re planning a destination wedding or have guests travelling from afar, consider sending save-the-dates even earlier. They’re a great way to ensure your loved ones can mark their calendars early on, increasing the chances they'll be able to celebrate with you.

Factors to Consider

While the general guideline of six to eight weeks is a good starting point, there are a few other factors that might influence your invitation timeline.

Type of Wedding

The style and scale of your wedding can play a role in when you send out invitations. For large, formal weddings, it's generally recommended to send invitations a bit earlier, giving your guests plenty of time to prepare. On the other hand, if you're planning a more intimate or casual affair, you might have a bit more flexibility with your timing.

Destination Weddings

If you’re having a destination wedding, sending invitations earlier than the usual six to eight weeks is essential; aim for three to four months in advance to give your guests ample time to book flights, accommodation, and any necessary time off work.

Guest List Size

The size of your guest list can also impact your timeline! If you have a large guest list, it might take longer to gather addresses and manage RSVPs, so consider sending invitations a bit earlier to allow for this.  

Recommended Timeline:

6-8 Months Before the Wedding

• Send Save-the-Dates: This is particularly important for destination weddings or if you have many out-of-town guests.
• Start Gathering Addresses: Begin collecting addresses for your guest list to avoid any last-minute scrambles.

6-8 Weeks Before the Wedding

• Mail Your Invitations: This is the standard timeframe for sending invitations for most weddings.
• Set an RSVP Deadline: Clearly indicate the date by which you need guests to respond to help you finalise your plans.

Special Considerations

• Festive Periods and Peak Seasons: If your wedding falls around a major holiday or peak travel season, consider sending invitations a bit earlier to avoid conflicts.
• Short Engagements: If you have a shorter engagement, adjust your timeline accordingly. You can still send save-the-dates, but you might need to send invitations a bit sooner than usual.

Finalising Your Guest List

Once your invitations are out in the world, it's time to start finalising your guest list.

Updating Guest Information

As RSVPs start coming in, make sure to update your guest list with any changes in addresses or contact information.

Managing RSVPs

Keep track of your RSVPs using a spreadsheet or online tool, as this will help you stay organised and avoid any confusion as you finalise your headcount.

Tips for Sending Wedding Invitations

Here are a few additional tips to ensure a smooth invitation process:

Use Online Tools

There are many online tools and resources available to help you manage your guest list, track RSVPs, and even design your invitations. Take advantage of these tools to streamline your planning process. For additional support and guidance on all aspects of your wedding planning journey, take a peek at our comprehensive wedding planning guide.

Personalise Your Invitations

Adding a personal touch to your invitations, such as a handwritten note or a custom design element, can make them even more special for your guests.

Clear Instructions for Guests

Make sure your invitations include clear instructions on how to RSVP, any dress code requirements, and directions to the venue if needed.

Double-Check Details

Before sending out your invitations, carefully proofread all the information to avoid any errors or typos.

Follow Up Politely

If you haven’t received a response from some guests by your RSVP deadline, it's perfectly acceptable to follow up with a polite phone call or email.

Final Thoughts 

There’s no two ways about it - sending out your wedding invitations is an exciting milestone, marking the official start of your wedding celebrations. And if you follow these guidelines and consider the unique aspects of your wedding, you’ll be able to ensure your invitations are sent out at the perfect time, in turn giving your guests plenty of notice to join you on your special day.

And remember, if you need any assistance with wedding planning or styling, we at JPA Events are here to help. From creating stunning décor to helping you manage the logistics of decorating, we'll ensure your wedding day is everything you've ever dreamed of. Contact us today to learn more about how we can bring your vision to life.